NESSIE
"NESSIE" (Net-driven Employee Self-Service and Information Environment) is the University's secure, web-based human resources management suite that is used to set up your appointment. Follow the instructions on this page to set up your employment documents. For system requirements, click here. If you have questions about using NESSIE, contact Denise Donnelly in the Physics Business Office (Room 203 Loomis).
As soon as you arrive on campus, provide your email address and Social Security number (SSN) to the Physics Business Office. You will soon thereafter receive an email message from the folks at NESSIE, which provides a temporary password and instructions on how to access the system and complete many of the "forms" required to process your appointment. Doing so will ensure that you are paid on time.
You will be asked to change the temporary password provided in the email message the first time you log in. Make a note of your new password, as it will be used several times in the application.
A "Task List" shows the forms to be completed:
Employee Information Form—COMPLETE THIS FORM FIRST.
This form generates your appointment form, which must be processed by the Physics Business Office before your appointment officially begins. If you are a U.S. citizen, you do not need to enter Country of Citizenship; skip to the next section (License Information).
Education Form—Find and select the institution first. Then, regardless of highest degree attained, you must declare a major. Click on "Open Selection Window," click on the drop-down list, and select the most appropriate item. Click on "Select Major" and then click on "Return to Education Form." You must enter both the dates you attended that institution and the date that your degree was awarded. After completing "Education," you must "Continue" until reaching a screen with the "MAIN" button.
You must continue until there is a SUBMIT button at the end of the form; you must click on SUBMIT to actually finalize all forms within NESSIE.
Benefits Enrollment—This form should be available and is required only if you are eligible for benefits. Contact the University Benefits Center with any questions (217.333.3112).
Direct Deposit—Must complete.
Education Loan Default—Required for all University employees.
Withholding—required if you are a U.S. citizen or permanent resident. If you are not a U.S. citizen or permanent resident, contact the Payroll Office, 100a Henry Administration Bldg., to complete a Non-Citizen Questionnaire and a W-4 for tax purposes. Take your passport and IAP-66 with you.
Check the Task List to ensure all required forms are completed. The University will not pay any employee until these forms and the I-9 have been properly completed.
The SURS retirement choice must be made within 60 days of employment.
TIPS:
REMEMBER THAT WITHIN NESSIE, YOU MUST CONTINUE UNTIL THERE IS A SUBMIT BUTTON FOR THE FORM; YOU MUST CLICK ON "SUBMIT" TO ACTUALLY FINALIZE ALL FORMS.
Be very careful entering your ID and password, which is case sensitive. All alpha characters must be lower case, the number zero (0) will be large, alpha small (o); watch for number one (1) vs. lower case letter (l); watch for lower case (i) vs.(j).
IF YOU LEAVE NESSIE AND TRY TO RE-ENTER AT A LATER TIME TO COMPLETE A FORM THAT HAS BEEN STARTED BUT NOT SUBMITTED, BE SURE TO GO IN UNDER "TO COMPLETE NEW APPOINTMENT PAPERWORK"—NOT "I AM AN EMPLOYEE OF THE UNIVERSITY OF ILLINOIS."
Once you have SUBMITTED a form, it is no longer accessible and the link on the task list in NESSIE is no longer active. Iif a change is needed, contact Denise Donnelly, 203 Loomis.
